FAQ

We are unable to confirm nor deny whether or not your insurance company will reimburse charges for the visit. Our clinic will provide you with an itemized bill that contains ICD-10 diagnostic codes and CPT codes at the end of your consultation. You may file this information with your insurance company in an attempt to get reimbursed. In our experience, some insurance companies request additional information that is very detailed and resource intensive. At this time, GrassRoots does not have the ability to assist with insurance reimbursement above and beyond providing you with the diagnosis codes, tests codes, and consultation receipt for the consultation.

As a smaller cash-based practice, we do not have the staff to properly process prior authorizations for prescription medications that are ordered. Prior authorizations can take anywhere from 30 minutes to 3 hours with no guarantee of approval. We simply do not have the resources available to manage these requests. It is our recommendation that you approach your primary care physician and see if they are willing to order the medication. Primary care clinics are insurance based and typically have the resources to handle prior authorizations. If you are unable to get your primary care clinic to complete the request, we will process the request for a $50 fee. This fee includes up to one hour of time attempting to get the authorization approved. The fee will be charged regardless of whether the prior authorization is approved or denied. We wish this was an easier process, but unfortunately insurance companies make prior authorizations long and cumbersome. Thank you for understanding.

The primary difference in these two professions is the educational curriculum. The Doctor of Nursing Practice (DNP) is a Nurse Practitioner with an educational background in nursing, whereas a Medical Doctor (MD) is a Physician who attends medical school followed by a medical residency. To become a DNP you must first earn a 4 year bachelor’s degree in nursing and then proceed to gain professional experience working as a nurse. Board certification as a Nurse Practitioner is then obtained after returning to school for another 2.5 years earning a Master’s degree in the Science of Nursing (MSN). The DNP is an additional 2-2.5 years of education beyond the master’s prepared nurse. In the United States there are currently 21 states plus the District of Columbia where Nurse Practitioners can practice independently without physician oversight. As a Doctor of Nursing Practice Dr. Osgood can order all of the same laboratory/diagnostics tests and medications as an MD that are necessary to provide a thorough Functional Medicine evaluation.

We do not accept any form of medical insurance for consultations. We will provide you with an itemized bill with ICD-10 diagnostic codes and CPT codes at the end of your consultation which you may easily file with your insurance company. Some of the laboratory testing we collect may be submitted through your insurance, but we cannot guarantee they will cover any or all of the costs. You may use pre-tax dollars from your Health Savings Account (HSA) to pay for your consultations and lab fees.

At GrassRoots Functional Medicine we can handle a majority of your primary care needs. With that being said, we do require you to maintain a relationship with a primary care provider for routine wellness screenings such as colonoscopies, pap smears, and prostate exams. As a Functional Medicine consulting clinic, our office hours and staffing does not allow the same availability and access to care that you can receive at your primary care clinic which would be necessary during situations that are urgent or emergent.

Functional Medicine is a blend of both conventional medicine and alternative medicine and is meant to coexist with conventional treatment plans. Dr. Osgood is Doctor of Nursing Practice, Board Certicfied Family Nurse Practitioner with post graduate training in Functional Medicine which altogether the best of both worlds.

As a cash-based practice with longer appointment times and limited appointment slots, we have to be very strict with the cancellation policy. We require a minimum cancellation notice of at least 2 business days to cancel or reschedule your appointment, which allows us time to fill the opening. Notification of cancellation in less than 2 business days will result in a charge for the full appointment fee. The clinic hours are Monday-Thursday 8:30am-5:00 pm and Friday 8:30-12 pm. Canceling a Monday appointment must be done during business hours on the Thursday prior to the scheduled appointment.

Dr. Osgood is a Board Certified Family Nurse Practitioner trained to assess and treat indiviuals of all ages. At GrassRoots Functional Medicine we provide Functional Medicine consultations on children 4 years of age and older. As with adults, we do not serve as a primary care practice and children are still required to maintain routine well checks with a pediatrician.

The initial consultation is $499. The cost of this visit will be put towards your Adaptation Program if you decide to move forward and transform your health.

We ask that you bring any pertinent medical records, supplements, medication and lab test results with you. If you are not the financial decision maker, we ask that you bring your significant other with you to the consultation.

Expect the initial consultation to last for 80 minutes. If you are a good candidate for our care we will go over the test kits and some paperwork to get you started. This will be an addition 10-15 minutes. We value your time and do our best to provide a timely service.

Program Pricing:

Adaptation Lite: $1,999

Adaptation Program (most popular):$2,999

Adaptation Plus: $4,499

(Lab testing is not included in the Program price)

We accept cash, check, credit card, HSA, and Flex Spending Accounts.

We do not offer traditional financing for the Adaptation Program or lab testing.  The following option are available to pay for the program:

One Payment Option- Patient pays one upfront payment for the Program Fee.

Payment Plan– Patient pays 50% of Program Fee upon completion of the initial visit, and the remaining 50% of the program fee will be automatically billed to the card on file 30 days following the initial visit.

At GrassRoots, we pride ourselves on bringing tremendous value to the lives of our patients. By enrolling in the Program, you are receiving a comprehensive program consisting of a multitude of services. Since these services work synergistically to bring our patients a result, working with patients through this program allows us to provide a better price than offering each service a-la-carte. Therefore, if you choose to withdraw from the Program at any point after the initial consultation, GrassRoots will calculate your refund, if applicable, by assessing a $500 case fee, $150 GrassRoots Lifestyle Binder fee, plus an hourly rate of $499 for any services rendered by the clinical staff at GrassRoots (including the hours your clinician or nutritionist puts into your case outside of your one on one appointment times, and then subtracting the amount you have paid to date. If the result of this calculation is positive, GrassRoots will issue you a refund of any overage less a 3% refund processing fee. If the result of this calculation is negative, you will be responsible for paying the balance due within 10 days of receipt of Grassroots’ invoice. Upon termination, you will be required to return all materials that were provided to you at your initial appointment.

To see the full program details, visit www.GrassRootsFunctionalMedicine.com/Programs.

Yes. We recommend that your first appointment is done in person so we can meet with you and make sure we’re a good fit for each other. Subsequent appointments with the doctor or nutritionist can be completed over the phone or face-to-face through video conferencing.

Your second appointment will be with the Nutritionist/Lifestyle Coach and they will be focusing on your dietary aspects, recipes and menu. She will also provide you with lifestyle coaching and consulting so you’ll walk away with actionable steps you can implement right away to get your health on the right track. Your third appointment will be with your clinician who will be overseeing your case, answering your questions and recording your lab result videos. This third appointment is designed to review your lab results and develop an individualized treatment plan.

The majority of lab testing is typically done at home but blood work will also need to be completed either at our office or another phlebotomy center. We will direct you to the appropriate phlebotomy center depending on labs that are ordered. Many of the tests have shipping included in the cost of the kits, if not you will be responsible for the shipping. You will get instructions in more detail on how to do the test kits and the kits come with clear instructions as well. Payment is made directly to the lab to ensure you have the lowest price possible. The direct lab pricing we offer in the Adaptation Program saves patients hundreds if not thousands of dollars.

Upon completion of the Adaptation Program you qualify for the Adaptation Graduate Program which is highly encouraged to ensure the hard work you put into your health is maintained and continues to improve. The Adaptation Graduate program is $1,599 annually and includes continued access to the office staff and online materials, up to four 60-minute consults annually (which can be divided into eight 30-minute consults), and prescription management if needed.